Back Office Accounting Interfaces.
wInner Front Office handles the guest invoicing. Invoice numbers are generated, and the Accounts receivables module tracks and manages the invoices to company or credit card invoices. The wInner Back Office Accounting Interfaces makes it possible to send all the invoice data to a Back Office Accounting system. Following features are offered by the wInner Back Office Accounting Interface, depending on the possibilities of this accounting system:
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wInner permits to switch off its accounts receivables module. This would typically be done in a scenario where wInner sends all the invoices to the Back Office Accounting system which in its turn will manage accounts receivable. It is also possible to send all invoices to the Back Office Accounting system, and keep the wInner Accounts Receivable module active. In this scenario, payments to accounts receivable invoices may have to be registered in both systems.
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The invoice data is created by wInner, on a daily basis during the end of day process. During this process, a structured file is created and saved for processing by the Back Office Accounting system. This means that for example during the weekend, multiple files are accumulated for treatment on the next business day.
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Next to invoice files, wInner can send a separate payment file. This because payments are not necessarily linked to an invoice at the moment of payment. E.g. advanced deposit payments are registered before guest arrival; a long stay guest can make a part payment in the middle of his/her stay creating a payment before the invoice is generated.
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It is also possible to send the Trial Balance data to the Back Office Accounting system in the form of journals. Each day, a journal is created for each of the Trial balance accounts existing in wInner. Cross-reference tables, reference the wInner Trial balance accounts to the account numbers set-up in the Back Office Accounting system.